Performance guidelines and best practices | VDRPro

  • Updated

Product: VDRPro
Applies to: All Manager roles, Publisher Plus, Reviewer Plus
 

Use these tables to determine the recommended best practices for information stored in, and functions performed on, your Intralinks VDRPro exchanges. These are the recommended performance guidelines for best performance. You can exceed these limits (except where noted) but you may find that Intralinks VDRPro’s responsiveness is affected if you do.

Limits are generally not dependent on one another. If you do not exceed one limit, it does not mean that you can increase another limit. For example, if you only have 10,000 documents, you cannot have more than the recommended number of groups.

These limits apply to the Intralinks VDRPro product. Other limits may apply to other Intralinks products.

Exchanges

Item

Limit

Comments

Total exchange size

250GB

Total exchange size is determined by the total size of documents, reports, and other metadata. You can have a larger exchange, but archives may be impacted.

Documents

Item

Limit

Comments

Total number of documents recommended

50,000

Exceeding this limit impacts performance of advanced reports and exports, DVD archives and filters. Performance degrades as the number of documents increases; users may experience failures or timeouts.

Number of documents recommended in a single folder

1,000

Folder navigation performance slows as the number of items in the folder increases.

File size limit recommended

25GB for VDRs hosted in the US, Germany, and Australia

15GB otherwise

If deleted and previous versions of documents are enabled, they are included in the total amount and size of documents.

File size for ZIP file uploads when automatic unzip is enabled

 

1GB for individual files

3GB for total size of all ZIP files

Files larger than 1GB will be uploaded as ZIP files and will not be extracted.

If the total size of all ZIP files being uploaded is greater than 3GB the files will not be extracted.

PDF watermarking

200MB

 

5,000 pages

These are hard limits. Watermarks will not appear on documents that exceed these limits.

Protected PDF documents

500MB

Document protection is supported for files up to 500MB.

Protected Microsoft Office documents

150MB*

IRM Information Rights Management (IRM) provides security for downloaded documents. When IRM is applied, documents are encrypted before downloading, and users must enter their email address and password to view the documents. Exchange managers can revoke access at any time. protection is supported for files up to 150MB.

 

*(IRM protection is supported for Excel files with the .xls extension up to 40 MB.)

Total size of documents recommended

100GB

It is possible to have more than 100GB of documents, but DVD archives may be impacted.

Folders

Item

Limit

Comments

Total number of folders recommended

10,000

Advanced reports and exports are affected if this limit is exceeded. Performance degrades as the number of documents increases; users may experience failures or timeouts.

Number of top-level folders recommended

200

The time required to open an exchange from the Exchanges screen increases as the number of top- level folders increases.

Users

Item

Limit

Comments

Number of users recommended in an exchange

3,000

Performance of user-based functions (document access reports, Users and Groups filters, etc) degrades as the number of users increases.

Number of users in a group

2,500

When multiple users are added to multiple groups, this may cause performance issues for access reports even though the number of users is within the recommended limits.

Groups

Item

Limit

Comments

Recommended number of groups

2,500

Use of advanced reports and DVD archives is affected if this limit is exceeded. Performance degrades as the number of groups increase.

Compliance

Item

Limit

Comments

Users

7,500

The maximum number of users for a monitored domain is 7,500.

Bulk operations

Item

Limit

Comments

Permissions

125,000

Limit setting permissions in bulk to 125,000 permission records at a time (the total number of documents multiplied by total number of groups). If this limit is exceeded, the following operations are affected:

 

•    Permission Overview

•    Set Folder Permissions

•    Copy Group Permissions

Folder permissions

100,000

Limit setting permissions in bulk to no more than 100,000 permission records at a time (the total number of documents multiplied by total number of groups). If this limit is exceeded, the following operations are affected:

 

•    Set Folder Permissions

•    Copy Group Permissions

Bulk import of questions

150

This is a hard limit. If the limit is exceeded, only the first 150 questions are uploaded, and an error message is displayed.

Bulk upload of documents

25GB

 

Bulk deletion of documents

6,000

 

Bulk upload of folders

1,000

 

Bulk deletion of folders

2,000

 

Bulk download of files

10,000 files
20GB

 

Copy/paste

20,000

Total of folders and documents should be less than 20,000

Alerts

5,000

Alerts for 1,000 documents can be sent to 5,000 users.

 

Was this article helpful?