Applies to: Manager Plus, Hidden Manager Plus
Although managers and publishers generally publish documents and add folders, there may be instances where you want other people to be able to publish documents or add subfolders to a specific folder, but not have the ability to view the entire exchange or people other than the exchange managers. If this is the case, you may want to use Intralinks VDRPro’s “limited publisher” function.
There are two separate limited publisher functions, and you can choose to use one, both or neither of the functions. The functions are:
- Adding documents – enabled using the Allow Limited Publishers to Add Documents to Selected Folders exchange setting.
If reviewers and previewers in selected groups have been given the ability to add documents, they also will be able to update, move and delete documents that they have added. (When moving documents, reviewers and previewers must have the ability to add documents to both the original folder and the new folder location.)
When reviewers and previewers add documents, email alerts are sent to other limited publishers with permission to the folder where the new documents are stored. Alerts are sent to all limited publishers with permission to the folder. Reviewers and previewers without limited publisher permission will not receive the alerts.
- Creating subfolders – enabled using the Allow Limited Publishers to add subfolders exchange setting
If reviewers and previewers in selected groups have been given the ability to create subfolders, they will be able to rename the folders and edit custom field values for them. For information about how to assign a user group to a folder so that reviewers and previewers can upload documents to it, see Giving permission to user groups to allow reviewers and previewers to upload documents.
Editing custom field values for the selected folder — enabled using the Allow Reviewers and Previewers to edit custom fields to selected folders exchange setting. If the Apply Permissions at the Folder Level exchange setting is enabled, folder-level permissioning is being used. Reviewers and previewers can be given permission to add documents to selected folders. They can also be given the ability to add subfolders.
If the Apply Permissions at the Folder Level exchange setting is disabled, document-level permissioning is being used. Members will only be able to add documents to the folders they have been given permission to access.
Important! Reviewers and previewers cannot set permissions for the documents they add to your exchange. Documents added by reviewers and previewers will be visible automatically to the people who added them and to people with the following exchange roles: Manager Plus, Hidden Manager Plus, Manager and Publisher Plus. If you want the documents to be visible to other people, you or another exchange manager will have to give them permission to view the documents.