Tile view and list view | VIA Pro

Applies to: Workspace owners, editors, and viewers

This article explains how to switch between two views when browsing your workspaces in VIA Pro.

VIA Pro workspace views

VIA Pro allows you to switch between two workspace views when browsing your workspaces: list view and tile view. Both views support filtering, sorting, and column customization. 

List view

List view displays workspaces in a grid with columns. This view is useful when you need to search, sort, filter, or compare workspace details. The list view toggle (lines icon) is shown on the left side of the view toggle button when active. If the workspace expiration date is within the next two weeks, a red dot appears next to the date. Expired workspaces display a grey dot. The Workspace ID for workspaces can be viewed in the grid.

Tile view

Tile view displays workspaces as cards. Each card shows the workspace name and key details at a glance. The tile view toggle (grid icon) is shown on the right side of the view toggle button. In the tile view, you can filter and sort workspaces using the Filter By and Sort by dropdowns. If the workspace expiration date is within the next two weeks, a red dot appears next to the date. Expired workspaces display a grey dot and a grey tile. Workspace ID cannot be viewed in the tile view. See View workspace ID in tile view for more information.

Note: Tile view is the default for users with 5 or fewer workspaces. List view is the default for users with more than 5 workspaces. Once a user changes the view, their preference is remembered and displayed on future visits.

How to switch between views

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, locate the view toggle in the top-right of the screen.
3. Click the list icon to switch to List view, or the grid icon to switch to Tile view.

How to view workspace ID in tile view

1. Click the VIA icon on the top-left of the screen.
2. On the workspaces page, click the workspace name.
3. To view the Workspace ID, click the info icon at the top of the page next to the workspace name. 

How to sort workspaces

Sorting is available in both Tile view and List view.

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the Sort By dropdown menu.
3. Select one of the following options:
   • Name
   • Last Modified
   • Created By
   • Expiration Date

How to filter workspaces in tile view

In the tile view, you can use the Filter By dropdown menu to narrow the list of workspaces shown.

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the Filter By dropdown menu.
3. Select one of the following options:
   • All - shows all workspaces you can access
   • Favorites - shows workspaces you have marked as a favorite
   • Owned by you - shows workspaces where you are an owner
   • Shared with you - shows workspaces others have shared with you
   • Not in a collection - shows workspaces not assigned to any collection 
   • Expired - shows workspaces that have expired

How to filter workspaces in list view

In the list view, you can use the Filters panel on the right side of the screen

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click Filters on the right side of the screen.
3. Expand the filter category you want to apply:
   • Favorites - filter by favorite status
   • In a collection - filter by collection
   • Owned or Shared - filter by your role in the workspace
   • Expiration - filter by expiration status: Expired, Expires Next Week, Expires Next Month, Never Expires
   • Last Modified By - filter by the user who last modified the workspace
   • Created By - filter by the user who created the workspace
4. Select your filter criteria and click Apply.
5. To remove a filter, click Reset next to that filter category.

How to customize columns in list view

In the list view, you can show, hide, and reorder the columns displayed in the workspace grid.

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click Filters on the right side of the screen.
3. Select or deselect the checkbox next to a column name to show or hide it. The following columns are available: 
   • Actions
   • Name
   • Workspace ID
   • Favorites
   • In a collection
   • Expiration
   • Last Modified On
   • Last Modified By
   • Created On
   • Created By
4. (Optional.) Drag columns using the six-dot handle to reorder them.

Note: Use the search field at the top of the columns panel to find a specific column quickly.