Viewing workspaces in the business group | VIA Pro

Applies to: Business Group Coordinators

This article explains how to view workspaces in VIA Pro.

Video - Managing workspaces

Within a business group, a business group coordinator can view workspace details and add owners to workspaces. View this video walkthrough to see how.

Workspaces grid

Each row of the Workspaces grid shows one workspace. The columns are:

• Workspace ID - shows the unique ID assigned to the workspace
• Name - shows the name of the workspace
• Size - shows the size of the workspace
• Expiration - shows the expiration date for the workspace
• Owners - shows the owners for the workspace
• Editors - shows the editors for the workspace
• Viewers - shows the viewers for the workspace
• Accesses Last 90 Days - shows the total accesses in the last 90 days, including accesses from users who are no longer part of the business group
• Last Access - shows when the workspace was last accessed

Note: 

Clicking a workspace name opens the right-side panel. You can view workspace details and add owner for the workspace.

How to access workspaces in business group

1. Click Administration on the left side of the screen.
2. Select the Workspaces tab at the top of the screen.

How to search for a workspace

1. Click Administration.
2. In the Workspaces tab, type the workspace Name or Workspace ID in the search field. The list updates automatically.

How to add owners to a workspace

Business group coordinators can add owners to an expired workspace from the Administration area.

1. Click Administration.
2. In the Workspaces tab, click the name of a workspace. The workspace panel appears on the right.
3. In the workspace details section, click Add Owner.
4. Under Eligible Users, type to search and then select the required user.
5. Click the Add button.

How to export workspaces

1. Click Administration.
2. In the Workspaces tab, click Export.
3. Provide the Export Name.

4. Select the export format as CSV or Excel.

   You can download the file from the Exports tab in the Administration area. The export includes the filters applied to the Workspaces grid.