Working with files and folders inside a workspace | VIA Pro

Applies to: Workspace owners and editors

This article explains how to create, upload, copy, move, or delete files and folders inside a workspace.

Video - Working with files and folders

Learn how Owners and Editors can work with files and folders within a workspace in VIA Pro.

How to create a folder inside a workspace

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name.
3. Click New at the top-right of the screen.
4. Select New Folder.
5. Enter a folder name.
6. Select Create.

Note: Folder names can be up to 60 characters.

How to upload files or folders inside a workspace

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name.
3. Click New at the top-right of the screen.
4. Select File Upload. 
5. Select one of the following: 
   • Drag and drop files or folders
   • Click Select Files
   • Click Select Folders
6. Complete the upload.

Note: Maximum file size is 25 GB.

How to enable IRM protection for a folder

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name.
3. Click the three-dot menu in the Actions column for the specific folder.
4. Select Turn IRM protection On.
5. Click Turn On to confirm.

Note: IRM protection applies to PDF and Microsoft Office documents. PDFs larger than 500 MB and Microsoft Office documents larger than 150 MB cannot be IRM protected. IRM-protected documents open in the browser-based document viewer.

• Downloading an IRM-protected document downloads a PDF file with a message explaining that the document is protected. The PDF contains a link to open the document securely in the browser.
• The downloaded file does not contain the document content and cannot be opened in native applications like Microsoft Word or Excel.

How to rename a folder

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name. 
3. Click the three-dot menu in the Actions column for the specific folder.
4. Select Rename.
5. Enter a new name in the text field (up to 60 characters). 
6. Click Rename to confirm.

How to copy link to a folder

To share a folder link, you can use the copy link to a folder option.

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name. 
3. Click the three-dot menu in the Actions column for the specific folder.
4. Select Copy Link to Folder.

How to move files or folders to another folder within the workspace

Only workspace owners can move files or folders.

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name.
3. Select the files or folders using the checkbox.
4. Select Move from the top menu.
5. Select a destination folder.
6. Click Move.

       Note: Your access to moved folders may change based on the destination folder permissions.

How to delete files or folders in a workspace

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name.
3. Select the files or folders using the checkbox.
4. Select Delete from the top menu.
5. Click Delete to confirm.

       Note: Deleted files are moved to the trash bin. Owner can restore deleted items from the trash bin within 30 days. Editors can delete only the files they uploaded.

How to download files or folders in a workspace

1. Click the VIA icon on the top-left of the screen.
2. On the Workspaces page, click the workspace name.
3. Select the files or folders using the checkbox.

4. Select Download from the top menu.

    Note: 

   • The selected files or folders are downloaded to your device in a ZIP file.
   • If the selected files or folders exceed 1GB or contains many items, you will receive an email with a download link after the ZIP file is prepared.