Product: Intralinks Designer
Applies to: Managers and publishers
The Documents tab on the View/Update Exchange Settings screen displays the options you can use to manage documents and their distribution.
Watermarking
People with the Manager Plus role can use this setting to determine whether PDF documents and Microsoft Word, Excel and PowerPoint documents that are viewed or downloaded are stamped with a watermark. Note that watermarking for protected office documents is available only if the Allow IRM (Information Rights Management) Protection setting is turned ON.
If IRM protection is enabled for the VDR, you can choose to apply watermarks only to IRM-protected PDF documents or to all PDFs. PDF files larger than 200MB are not watermarked. You can also choose to watermark all protected Microsoft Office files or all Microsoft Office files. In addition, you can select whether to display watermarks only for reviewers and previewers or for all user roles.
Note that you can add or remove watermarks for specific user groups from the Users & Groups tab. However, be aware that if a user is part of more than one group, and watermarking is enable for some groups and not others, the user will not see the watermark on documents. All groups that the user is part of must have watermarking enabled for the user to see watermarks.
People with the Manager Plus role can configure watermarks.
- If this setting is turned ON, watermarks are applied to PDF and Microsoft Office documents (if enabled) in this VDR.
- If this setting is OFF, watermarks are not applied to PDF or Microsoft Office documents.
If watermarking is enabled, you can choose the information that will appear in the watermark: the name of the user who opened the document, their organization, and the date and time the document was reviewed, as well as a custom text label. You can choose the watermark's location, color and other attributes.