Managing subscription documents | FundCentre Onboarding

Upload a PDF version of your subscription document.

1. From the Documents menu, select Document Templates.
2. Click Add Document Template.
3. Drag and drop the files or click to navigate to the files. You can add a maximum of ten files at one time.
4. In the Type field, select Subscription Document. If you have added more than one file, you can apply the same type and fund to them all by selecting the type in top row or configure them individually row by row.
5. In the Fund field, select the fund to which this document applies. 
6. If you have added more than one file, you can apply the same type and fund to them all by selecting the type in top row or configure them individually row by row.
7. Click Upload. The State column will show a state of Staged.

1. From the Documents menu, select Document Templates.
2. Click the document that you want to update.
3. Click Map Document.
4. To add a text field:
   • Click the text field  icon in the header.
   • Draw a box where you want the field to be located.
   • Optionally change the Field Name and click Ok.
   • In the Field Sub Type field, select the sub type for the field:
     • Mapped Field - Use this sub type when the field will be populated by data from the data model according to the rules that you add.
     • Signer Info - Use this sub type to populate the field according to the information requested for the selected signer.
     • User Input - Use this sub type when the data cannot be populated by the data model and must be entered by LP.
   • In the Add Condition dropdown, select the information that should be mapped to this field.
   • Click Save Field.
5. To add a checkbox field:
   • Click the checkbox   icon in the header.
   • Draw a box where you want the field to be located.
   • Optionally change the Field Name and click Ok.
   • Enter the rules.
   • Click Save Field.
6. To add a signature field:
   • Click the signature field icon in the header.
   • Draw a box where you want the field to be located.
   • Optionally change the Field Name and click Ok.
   • In the Signer field, enter a value that indicates which signer the field is going to be leveraged for. For example, if there are two signature fields for the LP to provide, set the Signer field for the first to " First LP Signature" and the second to "Second LP Signature."
   • In the Role field, select GP Admin or Limited Partner.
   • Click Save Field.
7. To save your changes, select one of the following options:
   • Save As Draft - Select this option if you are not finished mapping the document. You can finish mapping at a later time. It is a good practice to save a draft periodically throughout the mapping process.
   • Submit - Select this option if you are finished mapping the document. The Publish option will be displayed so that you can publish the document to the fund and enable Onboarding for an investment.

Only unpublished subscription documents can be edited. Unpublish the document to edit it.

1. From the Documents menu, select Document Templates.
2. Click the document that you want to update.
3. Make any changes.
4. Click Save.

You can only delete subscription documents that do not have investors linked to it. If a published subscription document must be rolled back and deleted, all investor associations must be deleted first.

1. Ensure that there are no investors linked to the subscription document. You can tell if investors are linked to a subscription document by navigating to Funds and selecting the fund in question. Click the Investments tab under the fund. If there are investors linked to the subscription document, they are listed here.
2. From the Documents menu, select Document Templates.
3. From the three dots menu in the row of the subscription document you want to delete, select Delete.
4. Click Confirm.

Subscription documents that have been submitted, that is, they are finished, can be published for a fund. When they are published, you can enable Onboarding for an investment.

1. From the Documents menu, select Document Templates.
2. If the subscription document is finished, but not submitted, click Submit.
3. Click Publish. You can now enable Onboarding for investors as described below.

You may want to unpublish a subscription document if you need to make changes to it. Published subscription documents cannot be edited.

1. From the Documents menu, select Document Templates.
2. Click Unpublish.

Important prerequisites! Before you enable onboarding for an investor, ensure that the following prerequisites have been met:

• Contacts have been set up with permissions to the investor with at least one contact in an invited status.
• The fund's subscription document mapping is complete, accurate, and does not require any changes.
• The GP Portal's rules builder is populated and the Portal is set up with document groups and document types and they do not require any updates.

To enable onboarding for a single investor:

1. From the Entity menu, select Investors.
2. Click the name of the investor for which you want to enable onboarding.
3. Click the Investments tab. 
4. In the row of the fund for which you want to enable onboarding, click Enable Onboarding.
5. In the Document Template field, select the subscription document that you want to use.
6. (Optional.) Enter the main contact.
7. (Optional.) In the Due Date field, to change the default, click on the calendar icon and select the date that the subscription document must be completed by.
8. Click Save.
9. Repeat for each investor that you want to onboard.

To enable onboarding multiple investors in a fund:

1. From the Entity menu, select Funds.
2. Select the fund.
3. Click the Investments tab.
4. Click Enable Onboarding.
5. In the Document Template field, select the subscription document that you want to use.
6. (Optional.) Enter the main contact.
7. (Optional.) In the Due Date field, to change the default, click on the calendar icon and select the date that the subscription document must be completed by.
8. Click Save.
9. Repeat for each investor that you want to onboard.