Working with funds and securities | FundCentre Reporting (formerly InvestorVision)

Closed-ended funds can be the following types of funds: closed-ended, AIV, co- invest, credit fund, fund of fund, private equity fund, reals estate fund, and so on.

1. Click the Plus button in the top, right-hand corner and select Add Fund.
2. In the Name field, enter the name of the fund.
3. (Optional). In the Type field, select the type of fund. If a fund type is not selected, the fund type will default to closed-ended.
4. In the Strategy field, select the fund strategy.
5. (Optional.) In the Currency field, select the fund’s currency. It is strongly recommended that you select the currency type.
6. (Optional.) In the ID field, enter your ID associated with this fund, for example, the ID might be the fund ID associated with your accounting system. Note that the ID cannot include spaces or ampersands (&).
7. (Optional). In the Inception Quarter field, select the quarter and enter the year that the fund will launch.

8. If you are using fund data, In the Data Launch Month, select the quarter and enter the year that you will start reporting. This quarter does not have to be the same as the Inception quarter.

   For more information on fund data, see Uploading fund data.

9. (Optional). In the Description field, enter a meaningful description of the fund.
10. (Optional.) To add an external system:
    • In the External System section, click +External System.
    • From the dropdown, select the appropriate system.
    • In the External Client ID field, enter the external client code.
    • Click Add.
11. Click Save.

Open-ended funds can be the following types of funds: SPV, hedge fund, mutual fund, or open-ended.

1. Click the Plus button in the top, right-hand corner and select Add Fund.
2. In the Name field, enter the name of the fund.
3. (Optional.) In the Type field, select the type of open-ended fund. If a fund type is not selected, the fund type will default to closed-ended and data will not be displayed.
4. In the Strategy field, select the fund strategy.
5. (Optional.) In the Currency field, select the fund’s currency. It is strongly recommended that you select the currency type.
6. (Optional.) In the ID field, enter your ID associated with this fund, for example, the ID might be the fund ID associated with your accounting system. Note that the ID cannot include spaces or ampersands (&).
7. (Optional). In the Inception Month field, select the month and enter the year that the fund will launch.

8. If you are using fund data, In the Data Launch Month, select the month and enter the year that you will start reporting. This month does not have to be the same as the Inception quarter.

   For more information on fund data, Uploading fund data.

9. (Optional). In the Description field, enter a meaningful description of the fund.
10. (Optional.) To add an external system:
    • In the External System section, click +External System.
    • From the dropdown, select the appropriate system.
    • In the External Client ID field, enter the external client code.
    • Click Add.
11. Click Save.

Bulk add funds by uploading a Microsoft Excel spreadsheet that contains the fund information. You can download and use a template with the required format.

Note that external system data cannot be uploaded.

1. Click the Plus button in the top, right-hand corner and select Bulk Upload.
2. In the Upload Name field, enter the name of the file you want to upload. The name is displayed on the bulk upload status page.
3. In the Upload Type field, select Funds.
4. (Optional). If you have not completed a spreadsheet to upload, click Download Template and complete the template. For more information, see Tips for completing the spreadsheet.
5. Click Select file to upload.
6. Select the required Excel file from your device and click Open.

7. Click Upload.

   You can perform other tasks while the file is uploading. To view upload progress, click the down arrow next to your user name in the upper right corner and click Bulk Actions.

Viewing bulk upload status

1. Click the down arrow next to your user name and click Bulk Actions.
2. (Optional.) If the Excel file contained an error, click Download <number of errors found> errors, fix the errors, and click Retry.
3. (Optional.) Click the name of an upload to return to the Bulk Actions page.

Tips for completing the spreadsheet

Use the following tips for completing the spreadsheet to minimize upload errors:

• Always use the same punctuation and types listed in the Template Format worksheet.
• When available, select an option from the drop-down menus, which are highlighted in blue.
• Fill in all mandatory fields. They are designated with an asterisk and must be completed for each row.
• Populate the Fund ID (column D) column when you create anew fund because this ID will be used for setting up investments and uploading content within the portal.
• If populated, the inception date must be in the format of YYYY-MM-DD. This is the date the fund was launched.

Securities are the investments that a fund is holding. Funds can hold multiple securities. You can add securities that are held across your managed funds. You can then add data about the current positions of the securities in the fund, giving limited partners insight into their investments.

1. Click the Plus button in the top, right-hand corner and select Add Security.
2. In the Name field, enter the name of the security.
3. In the Company Name field, enter the name of the company.
4. In the Type field, select the type of security.
5. In the Currency field, select the currency the security is held in.
6. If you selected Fund in the Type field, complete the following fields:
   • In the Fund Type field, select the type of fund.
   • In the Fund Strategy field, select the fund’s investment strategy.
7. In the Sector field, select the market sector to which the security
8. In the Industry field, select the type of industry to which the security belongs. The options displayed are based on the selected sector.
9. (Optional.) Select the region, country, ESG Risk, and enter a description of the security.
10. Click Save.

1. In the left navigation panel, click Securities.
2. Click on the security that you want to edit.
3. Make any changes and click Save.

You can update the fund name, type, default currency, ID, inception quarter, data launch quarter (the starting quarter for reporting data), and description.

1. In the left navigation panel, click Funds.
2. Click the fund that you want to update.
3. Click the Details tab.
4. Click in a field to make changes.
5. Click Save.

You can delete a fund from InvestorVision if no documents or permissions are associated with it.

1. In the left navigation panel, click Funds.
2. Click the fund that you want to delete.
3. In the top right, click the vertical dot menu and select Delete Fund.
4. Click Confirm.

You can view details about a fund including investor activity, investor details, documents associated with the fund, posting associated with the fund, user details, user permissions, and fund data.

1. In the left navigation panel, click Funds.
2. Click the fund for which you want to view details.
3. Click the following tabs to view details.
   • Overview – Use this tab to view an overview of the investors and activity associated with the fund, and to add investors to the fund.
   • Investors – Use this tab to view the investors associated with the fund and to drill down into individual investor details.

   • Documents – Use this tab to view a list of the documents associated with the fund. From this tab you can view PDF documents from within the application or you can download documents and open them in their native application.

     You can also view and download documents for a fund by going to the Documents tab and filtering by fund.

   • Postings – Use this tab to view postings associated with this fund.
   • Users – Use this tab to view a list of users associated with the fund, add users to groups, and to drill down into individual user details.
   • Activity – Use this tab to view limited partner and general partner activity in the fund. You can view all activity in the project by clicking Activity in the left navigation panel. 
   • Details – Use this tab to view and update fund details.
   • Permissions – Use this tab to view users permissioned to the fund and to delete user permissions.
   • Templates - Use this tab to create fund-level notification templates. If no fund-level template exists, the portal-level template will be used. For details about customizing templates, see Customizing notification templates.
   • Data – Use this tab to view transaction, capital account, and holdings data.

1. In the left navigation panel, click Securities.
2. (Optional.) Click a security to view the details.